The new school year is well underway and many school PTA boards everywhere are gearing up for an eventful and productive year. As many boards get into the swing of things, Student Directory Administrators are trying find a systematic and convenient way of storing all the school’s information on students and their parents.
Instead of using the old method of creating an Excel sheet, My School on the Cloud offers a much easier way to organize and store the information. Once you try it, you’ll never want to go back to your regular spreadsheets and wonder why you never used it sooner! Here are some ways this particular feature of the site will make life and organization so much easier for Student Directory Administrators:
The great thing about the student directory feature is that it is comprehensive and allows admins to input important information, such as the student and parent’s names, email address, grade, teacher, number, address so that all the information is at your fingertips and in one convenient place. You can search by grade, teacher or names to find exactly what you are looking for.
2. Easy To Use
While other programs similar to My School on the Cloud are hard to use, our student directory features is easy. You don’t need to really know about technology and the easy-to-follow prompts allow you to start using it with no learning curve. You can easily add, update or delete student information at your own convenience online. You can also view the database from any device since the site is mobile/tablet friendly. If you want to print out the directory or a certain search criteria, you can print it out as a PDF document, Word document or Excel document.
All this information is totally secure online, so you don’t have to worry about the information getting out or having it seen by others who don’t have access. The site is 100% secure and there are privacy settings so that only those with access can see the student directory. You can either enter the data manually, or you can send the link for new parents to do it. They can also update their students’ data online if needed, and they won’t see any one else’s profile but their own child’s.
4. Advanced Search Features
If you’re just looking for a certain student or a range of students, the Quick & Advance Search features allows you to easily and conveniently search or filter the students in the database based on their grade, teachers, names, parent names and even phone number.
5. Easy Transition
So that you do not have to update each student’s information when they move up a grade the following year, the system will automatically transition the student to the next grade until they graduate.
You can send a link to collect Student Data Online securely. Parents can change their data online if you allow them to. They can opt out of having their information displayed. You just have to the confirm the data they send and presto it is in the Student Directory. Click below to find out how online data collection is done for the Student Directory.
7. Email Groups
Are you still struggling with your various email groups like yahoo, gmail etc. Student Directory automatically forms all the parents & teacher groups which you can use to send emails through the Email Blast feature.
8. Mobile/Tablet Friendly
The directory can be viewed from any mobile or tablet just like you would do through an app.
My School on the Cloud has a number of benefits for PTA boards everywhere, providing each PTA board member the power to simplify their PTA duties and tasks. Student Directory Administrators will appreciate the special features geared toward making their position easier to manage and organize.